Position Title: Executive Assistant to Division Presidents
Location: Remote and must be located in the Boston Area
Compensation: $70,000 – $90,000
Employment Type: Temp-to-Hire
Position Summary:
We’re seeking a highly polished, forward-thinking Executive Assistant to provide high-level support to two Division Presidents. This role is critical to ensuring seamless executive operations and requires someone who is confident managing complex priorities, thrives under pressure, and anticipates needs before they arise.
Key Responsibilities:
Serve as the primary liaison for two Division Presidents, managing high-volume scheduling and shifting priorities
Coordinate intricate travel itineraries and logistics, including international/domestic flights, accommodations, and ground transportation
Prepare, reconcile, and track executive expense reports with accuracy and timeliness
Develop and edit high-impact PowerPoint presentations and executive-level documents
Collaborate with the on-site Office Assistant to ensure an efficient, well-run office environment
Support onboarding and workstation setup in partnership with facilities and vendors
Proactively handle office vendor relationships and day-to-day operational needs
Qualifications:
Minimum of 3 years of experience supporting senior-level executives in fast-paced, high-visibility environments
Advanced proficiency in Microsoft Excel (including VLOOKUP, pivot tables, and data analysis), along with strong skills in Word and PowerPoint
Comfortable using collaboration tools such as Microsoft Teams, Zoom, and SharePoint
Impeccable organizational skills, discretion, and sound judgment
Excellent written and verbal communication abilities, with a strong focus on follow-through
Independent, proactive problem solver with a calm, professional presence
Experience with facilities support or vendor coordination is a plus
Why This Role?
Remote Opportunity for candidates based in the Boston area
Be a strategic partner to leadership and play a visible role in daily business operations
Temp-to-hire position with long-term career growth
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