At Suno, we are building a future where anyone can make music. You can make a song for any moment with just a few short words. Award-winning artists use Suno, but our core user base consists of everyday people making music — often for the first time.
We are a team of musicians and AI experts, including alumni from Spotify, TikTok, Meta and Kensho. We like to ship code, make music and drink coffee. Our company culture celebrates music and experimenting with sound — from lunchroom conversations to the studio in our office.
We're seeking a detail-oriented Office Admin to be the heartbeat of our NYC office operations. As the first face visitors see and the go-to person for our team's daily needs, you'll create an environment where creativity and productivity thrive. This role combines the precision of facilities management with the warmth of hospitality.
The ideal candidate thrives in a dynamic environment where no two days are the same, bringing both meticulous organizational skills and a natural talent for making people feel welcome. From managing confidential documents to coordinating team experiences, your attention to detail and proactive approach will ensure our workplace supports our team's best work.
Administrative Management:
Process and maintain NDAs, waivers, and contracts
Manage employee records including directory and emergency contact forms
Coordinate travel arrangements for non-executive staff, new hires, and guests
Handle outgoing package shipments
Scan and distribute incoming mail to appropriate teams
Manage digital and physical filing systems
Serve as primary point of contact for vendors and service providers
Office Operations & Facilities:
Oversee office maintenance and promptly address facility issues
Maintain daily office cleanliness and organization
Manage security system including badges and camera monitoring
Provide plant care and maintenance throughout the office
Monitor and stock food/beverage supplies
Coordinate daily lunch catering including setup, service, and cleanup
Maintain office supply inventory
Process incoming and outgoing mail/packages
Manage guest and visitor access, including registration with building security
Oversee AV systems setup and troubleshooting
Coordinate device procurement and inventory
Team Experience:
Plan and execute team events and activities
Create a welcoming environment for employees and visitors
Support office culture initiatives
Manage weekly team lunch program
Assist with new hire onboarding administration
2-3 years of experience in office management or facilities coordination
Strong organizational and multitasking abilities
Excellent interpersonal and communication skills
Experience managing vendor relationships
Proficiency with office management software and digital tools
Problem-solving mindset with ability to work independently
Detail-oriented approach with a proactive attitude
Comfort with dynamic environments and changing priorities
A love of music is a huge plus
Additional Notes:
This is an onsite role based in Chelsea, New York
Applicants must be eligible to work in the US
Compensation: This role will be expected to work 25-30 hours per week, 5 days a week, with an expected hourly rate of $30-40 per hour
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